2 weeks ago TaylorParticipant
I’m trying out SkedPal, which is fantastic so far! I’m using it with Asana to manage my daily workload. One thing I’m noticing is that when SkedPal first synced, and after that, it’s been adding comments to most of my tasks saying something like:
“Plan to complete this by [Month Day];
Scheduled by https://skedpal.com .”
I want to turn this off, since a lot of the tasks I’m working on have my teammates as collaborators, and I don’t want to spam them with comments about nothing. And it also shows that I’m not getting my work done if there are a handful of comments showing how many times I changed planned completion date.
Can anyone help?1 week, 6 days ago SethParticipant
Hi @Taylor, The initial idea behind this auto-comment was:
- Help you reassure your teammates that your task is scheduled and offer an estimate of the completion date.
- Help us spread the word about SkedPal
It turns out our assumptions weren’t always right. As you described, the comment can easily turn into spam. So, we have learned our lesson and we will make this an optional feature. We’re currently working hard on SkedPal 3 – the next major version of SkedPal. So, all changes to our current version are on freeze. In the meantime, here is what I recommend to make this comment less of a spam: Do not plan your tasks with a tight time frame. In other words, set your plans with wider time frames to increase the chances of getting them done. This is actually a good practice. While the task can be rescheduled several times within the planned time frame, the comment will not be made as long as the completion date of the plan is not changed.1 week, 6 days ago TaylorParticipant
@Seth, thanks for the quick reply. I hope to someday be a lot less in “crisis-mode” with tight time frames, hopefully with the use of your excellent software to help me schedule my work. I’m afraid I’m not quite there yet, and am still digging myself out of a lot high priority “customers” all crying for my attention simultaneously. But good advice!
When you say the comment won’t be made as long as the “completion date of the plan is not changed”, are you referring to the “Plan for …” or the “Due date” field in the task properties? Or is it something on the Asana side?
To be honest, maybe I triggered it to comment more, as I’m exploring the features, and trying to get the hang of pushing a task to a later scheduled date. I guess I still don’t totally understand the conditions of the comment being made. Is the “planned time frame”, in which the task can be rescheduled, between now and the due date? What if I change the due date, either in SP or Asana?
Thanks for being patient with me. I’m hoping to learn this well enough to teach to my team if everything works out.1 week, 6 days ago SethParticipant
In SkedPal, you have three different levels of a plan:
- The actual scheduled time of the task – or the time block on your calendar
- The fuzzy plan – which is the wider time frame to complete the task
- The due date – a hard deadline usually imposed by external factors
Number 1 is quite flexible. Any changes made to the time block will not cause any comment in Asana.
Number 2 is your commitment to yourself. It’s best if it’s a day or two before the actual deadline. This is the ‘Plan for.’ part and changes to this will trigger a comment in Asana
Number 3: If you have set a plan (no. 2), then this is just some reference and it’s not used for scheduling. But if you do not set a plan (no. 2), and have a deadline, the plan (no. 2) will automatically be assumed to be ‘Now to Deadline.’ In this case, changes to the due date will trigger a comment in Asana.1 week, 2 days ago TaylorParticipant
Do you have any ballpark projections for when Skedpal 3 will be released? I’m a software developer too, so I understand how release timeframes can slip, unless you’re doing more of an agile fixed sprint/release type schedule. I’m asking because some of my projects in Asana change due dates constantly, due to the tight scheduling we need to be flexible. I know that’s not the ideal way someone should run a project in theory, but that’s our reality at my company. I only have a few days left on my trial, and I love using the software, but if I keep spamming my teammates with comments in Asana, I’m going to have to look elsewhere. That makes me really sad, because I REALLY want to use Skedpal. Can you make a small exception to the feature freeze and add a small option to turn off the commenting? Pretty please?1 week, 1 day ago SethParticipant
We’re aiming to release the core system beta in June/July. However, this core system excludes integrations at this time.
Have you thought of using Zapier? The integration is not as versatile as the native one but it’s the second-best alternative:
I’m afraid we can’t make any changes to v2 at this time as we need every hour to focus on v3.
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