Do we have a way to filter for multiple tags?
Eg: “Medium energy” and “Location: Workplace”
Or, to put this another way: do we have a way to filter for location(context) or energy/time required?2 months, 2 weeks ago SethParticipant
The short answer to your question is that in the current version this is not possible.
While we believe custom filters are important and we will be implementing them in the next version of SkedPal, it’s worth noting that SkedPal method is somewhat different from GTD. In the GTD method, you regularly need to ‘search’ for your next action based on context, time available, energy, etc. In the SkedPal method, you define your Time Maps based on the context and leave it SkedPal to plan out your day. This should work for ‘predictable’ contexts. For example, if you know you’re going to be at your workplace from x to y on certain days of the week. Or, if you know your circadian rhythm is that you’re usually more energetic in early mornings and late afternoons.
Nevertheless, there are certain situations when you can’t follow the plan. It happens to all of us when things get relatively out of control during a few days. As Eisenhower once said, plans are worthless, but planning is everything. The time-maps might not work every day but having them enables you to recover and find your footing quickly.
With regards to energy level, some people get overly obsessed about it. They want to do things only if they’re in the mood for it. In reality, what’s happening is that it’s the procrastination creeping in. Stephen King said ‘Amateurs sit and wait for inspiration, the rest of us just get up and go to work.’ The productivity experts insist that you should schedule your creative hard work and be committed to working on the important work especially when you don’t feel like it.
This requirement comes mainly from my flexible work schedule, where neither I nor my boss care when I do stuff, as long as I get them done reasonably fast. So I’m looking forward to the next version of Skedpal to see if my scheduling effort really gets easier with custom filtering.
I wanted to mention that another feature request caught my eyes : one time time-maps (scheduled externally, like a calendar event) and could solve some of the “context” issues for things that are harder to predict (e.g: when I get called to a separate location where I have construction workers working for me).
Meanwhile, I’ll take your advice and try to better tune my time maps and maybe have more predictable contexts/days. I currently keep a “curate my day” block early in the morning to see things I should pin to other hours, or pull from future days to today.
- This reply was modified 2 months, 2 weeks ago by Adrian.
1. I usually just do the next thing on the list.
But sometimes I can’t/don’t want to: maybe it scheduled a chore that I usually do later, or that I just feel way too hyper to do now (eg: when I have high energy, I don’t want to do the dishes, I want to burn some of it productively and then get to the dishes ). At that point I just scan ahead (go to agenda, start reading tasks in order): what thing can I do right now, in this context. Get that done. Repeat. Update schedule when I reach end of day.
2. Sometimes, I have to switch context unexpectedly, for a couple hours (eg: go to an apartment in renovation). When that happens, I want to a way to see all of the “stuff” relating to that context (which, the way I set this up right now, means tags).
Task export would be perfect if I could use boolean operators “tag: this and tag: that” instead of “tag: this or tag: that” which seems to be current implementation. This is still really cool though, thanks!2 months, 2 weeks ago FrancisParticipant
I’d like to suggest a workaround, but I don’t think it works in the long term.
The workaround is to tag every task with a GTD-style context (i.e. a location, or equipment) or whatever else catches your fancy, like energy, priority or urgency. SkedPal allows you to view tasks by tag (on the desktop) so you could use tags in this way.
However, the important questions are… to what end? SkedPal is crafted around the notion of time as the scarcest resource. This is why it’s not for everyone, but for those who are time-constrained, it’s a must.
For people who prefer to use other tags, I suggest that:
1) SkedPal isn’t the tool for them as it’s focus is on time scarcity OR
2) it might not be worth the extra time and effort to tag each task in these ways for the sole purpose of taking advantage of the rare occasion when (to use your example) you switch contexts unexpectedly. In other words, it’s a big investment for an occasional / rare benefit.
So in summary, it’s possible to use SkedPal’s tags in this way, but not particularly beneficial.
I have written about the transition people make to using an auto-scheduler here – The Evergreen Guide to Choosing Your Next Task Management App . I explain that making lists (and tagging with contexts) are technique that lose importance as the number of tasks you are trying to manage increases…. and SkedPal becomes a must-use tool.
Francis2 months, 2 weeks ago danParticipant
I do filtering by multiple tags or by tag+due date or tag+area for various reasons. I do it with Asana sync. You might want to try that – Asana is free for one workspace and the Skedpal sync is *flawless* and instantaneous. And you can do lots of reporting and filtering you can’t do in Skedpal. I have a couple dozen saved reports in Asana that I use regularly.2 months, 2 weeks ago FrancisParticipant
<p style=”text-align: left;”>That sounds interesting…I have been looking for a report generator for some time. What kinds of reports do you run?</p>
Francis2 months, 1 week ago danParticipant
The reports I have in Asana now are called:
- No project
- 5-day plan
- Due in next 10 days
- created last 5 days, no tags
- promised, long, RPPR, RDWR *
- Unassigned and not subtask
- All incomplete sorted by created
- Prolaw deadlines**
- fun/outdoor or ambition
*RPPR = reasonably prudent personal responsibility; RDWR = reasonably diligent work responsibility. I go through this report to decide what needs to be scheduled for the next 5 days, tag those as “5-day plan” and, in SP, schedule them all to finish in the next 5 days (“long” tasks handled a little differently)
**Prolaw is a separate calendaring system used by my work.
Most of these involve tags but also other limitations not obvious in the name (e.g., not completed, has due date, doesn’t have due date, etc.) So while I could do some of these in SP, most I could not.1 month ago jeroensangersParticipant
Insighful analysis, Francis.
In my opinion, the only GTD style context still relevant in the modern era (and the only tag I use in SkedPal) is @Errands.
That said, I would love to have the option to either have SkedPal automatically try to group the actions within a time map by tag (not likely to happen), or show the tags in the “curate your day” function, so I can group them manually.
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