Recently I found out that I missed some due dates (hey, nobody is perfect).
What bothers me is that I did not receive any warning from SkedPal.
Once I missed the due date, the tasks simply disappear from my planning. They are not rescheduled, they are not shown in Today or the Hot List and they are not shown in a red font (or any other indicator that suggests the status).
The only way to find them is to browse through passed days in calendar view and search for unfinished tasks or to review all projects and check the indicated due dates…
A missed due date is an emergency (well, in this case I just forgot to water the plants…) and in my opinión should be treates as such.
Was your task a recurring task? When you create your recurring task, the last page asks you what you want to do with the missed sessions of this task. Either ignore them or add them to your hot list. If your task was a recurring task, then you must have opted to ignore it. By the way, you can always view all sessions of your recurring task and their status as explained in this short video: https://www.skedpal.com/knowledge-base/viewing-recurring-task-sessions/
On the other hand, if your task is NOT a recurring task, missing the due date will definitely appear under hot list.
Forgot to mention that we treat due date and plan date differently. If you assign a due date to a recurring task, it will also appear in the hot list.
It is indeed a recurring task. Now that I have a closer look at the task, I see that it has no due date at all (as I supposed).
Let me explain what I wanted to accomplish, and then you can tell me what the best method is.
The task at hand is watering the plants. This is something I want to do frecuently, but the frecuency varies during the year (more frecuent in summer, less frecuent in winter). Since I never remember when I last watered the plants, I need a reminder.
At this time of year, my preferred fecuency is about every three days. It doesn’t have to be exactly three days, because sometimes I am away for the day and want to do ut first thing the next day.
I set up the task as a periodical task repeating itself three days after completion. Since there is no real due date and I can usually water the plans the day after if I could not do so on the planned day, I decided that I did not want the task on my hot list, assuming that the missed task would simply be rescheduled to the next available occasion.
I now see that I really should activate the hot list for all recurring tasks and manually reschedule them if I miss the planned date.
I would like to have SkedPal do this rescheduling automatically, but apparently there is no way…
(By the way, while writing this comment I has SkedPal open to check my configuration. Ehenever I changed application with the ‘repeat’ dialog box open, SkedPal crashed — I’m on macOS)
If you select ‘2 times a week’ as your recurring option (instead of every 3 days), you’ll get a lot more flexibility. So, if you miss your first scheduled session, SkedPal automatically reschedules to another day as long as it’s possible. Your intent is to do this 2 times a week any time possible. So, SkedPal schedules it in a very flexible way.
The reason the above flexibility does not work for repeat 3 days after completion is that as the name implies this type of repeat is less flexible. SkedPal cannot automatically postpone a task to 4 days after completion. It can only warn you that it didn’t happen on the 3rd day. Does this make sense?
(Sorry to hear about the crash. Please let us know if it was a one-off case or it frequently happens.)
Just a word of caution since ‘watering the plant’ has a special nature different from ‘going to the gym’ 2 times a week. The flexibility in 2 times a week has a drawback as well: the sessions can get too close to each other.
So, my recommendation is to continue to use the ‘repeat 3 days after completion’. However, if you use SkedPal every day you’ll see this task on the scheduled day and if you can’t do it on that day, simply postpone it with a couple of clicks on the task snippet. When you hover the mouse over the task line, you will see an option for ‘Defer’. Click on it and select +1 day to defer it to tomorrow.
If you do not use SkedPal every day, we’re releasing a new feature by end of the year that will make this process a very simple and easy.
I used to have the task configured as 2 times a week, but ran into the issue you mentioned in your last comment.
Like I said, the best option is to activate the hot list and manually defer the task.
Yes, you’re right. Thanks for confirming.
Maybe, an idea for improvement is to create a new repeat type like ‘repeat every x to y days’. This will give more flexibility.4 weeks, 1 day ago FernandoParticipant
BTW, it would be a great idea to have a toogle option “Automatically use hotlist on all tasks”. By default, both “hotlist” options are unchecked, and sometimes I forget to check them and I lose tasks because of this.
Thanks for the suggestion, @fernando. In the older versions, the default used to add all missed sessions to the hot list. But, most people had recurring tasks that were hit-or-miss type. In other words, either you do it, or you miss it. It didn’t make sense to re-schedule the missed sessions. So, we changed the default not to add to the hot list.4 weeks, 1 day ago FernandoParticipant
That’s why I’m suggesting a toogle option. That way, each user can configure it as he prefers.
Thanks for your quick answer!
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