Adding Tasks & Sub-tasks

Capturing New Tasks in Inbox:

Inbox is a list in SkedPal to capture new tasks before adding them to a project. It’s a quick way to capture task titles without worrying about which project they belong, or how long each task takes. Think of it as a clipboard for taking quick notes.

You will probably have a lot of these incoming time demands during the day. You can either add your new tasks directly to SkedPal, or integrate your Evernote account with SkedPal. You also get an exclusive email address at SkedPal where you can use to capture emails into your SkedPal Inbox.

Inbox is a list in SkedPal to capture new tasks before adding them to a project. It’s a quick way to capture task titles without worrying about which project they belong, or how long each task takes. Think of it as a clipboard for taking quick notes.


Specifying plan, duration, and due date as part of the title: (Available in version 2.4+)

To make it easier to add tasks, SkedPal supports task titles with some details about the plan for scheduling the task. See examples below:

Call John 5 mins on Wed
Prepare for presentation 2 hrs this week
Return book to library 1 hour due by 5th
Reply to Alex next week 2 m
Pay bill 5 mins on last Friday of July
Follow up with Fred in 10 days 5mins
Review Jane’s report start after Thursday 1.5 hrs
Read book 2 hours finish by 30th

When using this feature, please ensure to follow this pattern:

<task title> <optional: plan for> <optional: duration> <optional: due by>

Bad examples include:

On Monday, call John
Return book to library due by 5th 1 hour (Note: the due date should be optionally used as the last entry)

Repeating tasks (version 2.6+):

Check emails 2 times a day 0.5 hour
Gym exercise 3 times a week 1.5 hrs
Call mom every Friday 10 mins
Review journal every mon, tue, and wed 1 hr
Floss everyday 1 min
Pay bills every month between 25th and 30th

Note: To disable automatic interpretation of dates, and duration in the task title, you can do either of the followings:

  • add an asterisk (*) at the end of the title, or
  • totally disable this feature in the Settings->Preferences/Default

Specifying project, time maps, and tags as part of the title:

You can also add a project name, multiple time map names, and/or multiple tags in your task title. See examples below:

Call John 5 mins on Wed [calls] [morning] (Note: This will create, and schedule the task in project name calls, on Wednesday morning)
Pay bill next week 2 m [admin work] [working hours] (Note: This will create and schedule the task in project name ‘admin work’ during working hours time map.
Prepare for presentation 2 hrs this week [ClientX] [high energy] (Note: This will create and schedule the task in project name ‘ClientX’ and tags it with high energy.

 

Evernote Integration:

Use the profile menu on the top right of the screen to go to settings. Your browser will open the settings page. In the left menu, you’ll find Evernote. Click to open the Evernote integration page, and follow the instructions on the page.

 

Capturing by Email:

Look up your exclusive email address at SkedPal and save this in your contacts. Any email sent to this address will turn into a task in your Inbox. Use the profile menu on the top right of the screen to go to settings. Your browser will open the settings page. In the left menu, you’ll find Email. Click to open the Email page.

 

 

How to specify task properties when sending an email to your SkedPal inbox:

You can specify the planning period, duration, project, time maps, or tags in the first line of your email:

capture-1

 

Capturing by Quick Add (Shortcut key: Ctl+Shift+A):

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Capturing by Evernote:

  • Outlook

113

  • Web clip

114

 

Adding Tasks to projects

115

 

Adding Tasks in the middle of the list (by pressing the ENTER key)

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Adding sub-tasks

Using task menu

118

Using Tab & SHIFT Tab keys

119

 

 

Marking a task as complete

122

 

Selecting and Editing Multiple Tasks

123

 

Ordering tasks

124

 

Deleting a task

125

 

RIGHT BOX Reference for Tasks

126 

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