What are you juggling your work between? What are the broad categories of your work that reflect your core responsibilities? Think of four or five categories that you’re trying to balance your time between.
SkedPal is going to help you create a balance in your work and life.
Now, pick one of these categories that is key to your success at work and you feel you need to spend more time on. Can you think of a weekly template that carves out routine time for all tasks related to this category? This is going to be your Time Map for this category. Don’t worry if this routine time cannot be followed 100% of the time. Start with what you wish to allocate to this category.
In the above example, Fridays 10-12 AM and 1-3 PM are the good times to schedule tasks related to Professional Development. This does NOT mean that you’re going to see time blocks on your calendar for every Friday. It merely means that if you need to schedule any tasks related to professional development, the best time to schedule them is on Fridays either in the morning between 10 to 12, or if you’re busy in the morning, use the afternoon between 1 to 3 PM. A time map is a definition of your preferred times for different categories of work. For example, you can have one for your weekends, or another for your evenings and let SkedPal know that certain tasks need to be scheduled during the weekends, or in the evenings.
You can also give your Time Map some slack just in case other priorities pop up. Use green to carve out your desired hours. Then, use yellow and red to give SkedPal some alternatives.
Jane is an attorney at law. Her work is primarily around five categories:
- Meeting with Clients
- Court Appearances
- Phone Calls
- Emails, Letters, Documents & Briefs
Laura is a working mom. Laura is a working mom who usually wakes up at 4:30 AM during the working days. After the morning rituals, she gets ready to drive to work. She arrives at work at 7 AM. At noon time, she gets a lunch break for an hour. She usually uses this one hour to make personal calls, make appointments if needed, or catch up with hubbies.
Tony is an architect. Tony is a very busy architect employed by a small firm. He tries to make it into the office early – normally before 7:15am. He has started using SkedPal with the goal to be able to leave the office by 5:00 pm most days. He also wants to avoid the mad crush of work so he doesn’t have to stay up till 3 am. Tony’s work is primarily around four categories:
- Client Meetings
- Site Plan Drawings
- Phone Calls/Emails