Projects: All those things that need to get done and require more than one step to complete

These are the grouped tasks that should be done either sequentially, or in parallel. These tasks usually share a common goal.

Examples: Hire a new assistant, Launch an ad campaign, Getting a tooth fixed, etc.

David Allen, author of the popular Getting Things Done, says “most people have between thirty and a hundred such commitments, at any point in time.”

Take some time to empty your mind, and make a list of all the active projects in your work and life. Start by adding project titles, and later you can brainstorm the steps needed to fulfill them.


Project Types:

  • Related tasks to achieve a goal with a clear outcome.

These are projects that have a clear lifetime.  They include a number of steps that must be completed before you achieve a pre-defined outcome. Examples include ‘Plan the summer vacation’, ‘Buy Christmas gifts’, or ‘Hire a new assistant’.

  1. Sequential Steps: The steps required to complete this project must be done in sequence. For this type of project, you have an additional option:
  • To collectively schedule all tasks sequentially, or
  • Only schedule a single task in the project at a time. Once a task completes, schedule the next one in the sequence.
  1. Parallel Steps: The steps required to complete this project can be done in any order.


To keep your areas clean and decluttered, always archive your completed projects after they’re complete.

  • Loosely related group of tasks that don’t share a common goal with a defined completion.

This type of project is more like a container or a folder to group similar single-step tasks. Examples include ‘Movies to watch’, ‘House repairs’, ‘Blog Posts’, etc. Usually, these projects don’t have a specific lifetime, and can stay in your areas for as long as you need them.


Adding a new project 

  1. Make sure you’re in the right area
  2. Click on Add Project
  3. Enter project title
  4. Choose a tag color. This color will be used in the list of tasks, and on the calendar to identify tasks in this project.
  5. Choose the best times to schedule tasks in this project.

See Time Maps

Editing a project


Ordering projects

After entering your areas, make sure to sort them by their order of importance. This will be used by SkedPal to prioritize your tasks when they start to compete over your time. Read more about this here.

Viewing tasks of multiple projects



Marking a project as complete


Archiving projects


Setting Project Details



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