Scheduling Long Tasks

  1. How’s SkedPal Different From Other Task Management Apps
  2. Planning at Project level vs Task Level
  3. Sequential Projects & Sub-Tasks
  4. How to Set up Recurring (Repeating) Tasks
  5. Viewing Recurring Task Sessions
  6. You’re here -> Scheduling Long Tasks
  7. The 21-Day Scheduling Horizon
  8. Bundling Small Tasks Together
  9. Using the Due Date vs Plan Date
  10. Fixed Time Tasks and Pinning Tasks on Calendar
  11. What are Hot Tasks and Projects?
  12. The Calendar Heat Map
  13. Finding a Task on the Calendar
  14. Planning Tasks that Can’t Start Before a Date or an Event
  15. Understanding the Focus Feature
  16. Planning for ‘Someday’
  17. Sidelining Fixed Events

If you have tasks with long durations, SkedPal will break them into smaller blocks on the calendar if necessary. For example, if your task is 4 hours, and you’re only available for only one hour on Thursday, SkedPal will schedule 1 hour for Thursday and looks for your availability on other days to schedule the remaining 3 hours.

You can control the minimum block length that you desire for each task. This is particularly useful for creative work that requires you to get into the flow and keep your momentum. You don’t want a 4-hour task to split into two time-blocks. So, you can set the Minimum Block Length for this task to be 4 hours. Now, SkedPal schedules the entire 4 hours in a single session.

You can set a default value for the minimum block length for all your tasks in the settings. Alternatively, you can set a default value for the minimum block length for a project and that will impact all the tasks in the project.

In general, it’s best to break down big tasks into smaller sub-tasks. You’ll always have a better estimate at how long something takes to do when it’s a smaller task. So, the sum of the duration of sub-tasks is usually a much better estimate than a ballpark figure for the big task.

The other benefit of breaking down big tasks into smaller sub-tasks is that you are less likely to procrastinate to get started.

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