Tony is a very busy architect employed by a small firm. He tries to make it into the office early – normally before 7:15am. He has started using SkedPal with the goal to be able to leave the office by 5:00 pm most days. He also wants to avoid the mad crush of work so he doesn’t have to stay up till 3 am. Tony’s work is primarily around four categories:
- Client Meetings
- Site Plan Drawings
- Phone Calls/Emails
Tony has realized that he spends too much time in meetings and on the phone. He wants to pro-actively plan his time to spend more focused quality time on his projects. He’s new to scheduling time blocks, but he knows a rigid plan won’t work for him. For example, he met with his client yesterday afternoon and they were making a decision on who they were going to hire 36 hours later … and wanted his proposal by mid-day today. That, basically, would have ruined any plans for today.
So, he uses SkedPal’s intelligent Time Maps. He decides he wants to start with scheduling only 8 hours of work per week, and gradually increase the proportion of his work under SkedPal support. He creates a Time Map for Focused Work. He picks eight hours on Mondays and Wednesdays for concentrated work. He realizes, though, that unavoidable interruptions, or shifting priorities may prevent his from following a strict schedule. So, he marks Thursdays with some yellow times. Essentially, what this does is to instruct SkedPal to do its best to schedule his tasks for concentrated work on Mondays and Wednesdays. But, if a task must be completed before a certain due date, and the green hours on Mondays and Wednesdays are not available for this task, use the yellow hours on Thursday to schedule this task. He has also marked a couple of hours on Friday mornings as the last resort if nothing else works!